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February 2020

Your fundraising event should be well produced like a piece of theater with Beth Sandefur – Part 2

#007 – This is Part 2 of my interview with Beth Sandefur, who is the founder and owner of Beth Sandefur Events.  She works with nonprofits to help them execute successful events. Beth is a seasoned event planner with a strong background in development and hands-on experience with theatrical production. Her efforts focus on planning and execution of fundraising galas, typically with a large auction component. As a planner, she believes in working with clients to find the inefficiencies and redundancies in their systems to create a streamlined approach, keeping the organizational mission in the forefront.

Beth taught us the importance of setting your goals and visualizing your outcome and working backward from there.  In this episode, Beth teaches us how to incorporate “Revenue Enhancers” to increase our fundraising yield.

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Resources

Beth Sandefur Events

How to incorporate your mission into your décor

Survey Monkey

50/50 Raffle

Video – Beth Sandefur – Revenue Enhancers: Beyond the Raffle

3 Key Takeaways

  1. Revenue Enhancers are great, but don’t have too many:  
    1. Raffle tickets
    2. 50/50 raffles
    3. Games
  2. Focus on your organization’s strengths
  3. Bigger is not necessarily better.  Two smaller events may yield more fundraising proceeds than 1 big one.  

Show Notes

**Click the time stamp to jump directly to that point in the episode

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GroupFinity
Posted in PodcastTagged 50/50 raffle, annual event, auction, community, donation, donor, events, fundraising, gala, group, leader, mission-driven organization, nonprofit, organization, raffles, sponsors, volunteer organization

Your fundraising event should be well produced like a piece of theater with Beth Sandefur

#006 – Beth is the founder and owner of Beth Sandefur Events.  She works with nonprofits to help them execute successful events.  Beth is a seasoned event planner with a strong background in development and hands-on experience with theatrical production. Her efforts focus on planning and execution of fundraising galas, typically with a large auction component. As a planner, she believes in working with clients to find the inefficiencies and redundancies in their systems to create a streamlined approach, keeping the organizational mission in the forefront.

Beth taught us the importance of setting your goals and visualizing your outcome and working backward from there.

Subscribe

Apple | Google | Spotify | Stitcher

Resources

Sample Gala Volunteer Job Descriptions

Beth Sandefur Events

3 Key Takeaways

  1. Consider your goals before planning your event:
    1. Is your goal to raise funds?
    2. Is your goal to build brand awareness?
    3. Do you want to honor community leaders?
  2. Make sure your goals are in line with your organization’s history. It doesn’t make sense to have a $250,000 goal when your event has never raised more than $30,000.
  3. Your event should be scripted. What appears to be organic and spontaneous to your guests, is actually well planned and carefully orchestrated.

Show Notes

**Click the time stamp to jump directly to that point in the episode

[2:45] Consider your goals before planning your event.
[3:20] Don't force too many objectives into one event.
[5:26] Don't have a theme just for the sake of having a theme.
[5:55] Infuse your story into all of your pre and post event communications.
[7:04] Place the people on the front line of your work at guest tables.
[7:22] Connecting people to your story can create new subscribers.
[13:40] Bring in the interesting aspects of your organization to make the event relevant to your guests.
[14:58] Incorporate did you know facts about your organization in your event.
[16:37] A well produced event is like a well produced piece of theater.
[17:27] Write job descriptions for committee members.
[18:30] Break down tasks so they are more manageable.
[19:00] Calibrate your goals based on your past experience.
[21:20] No one should show up to a fundraising event not aware it is a fundraising event.
[22:20] If you're having a paddle raise / fund a need, pre-secure donors at the 3 top levels.
[25:00] The event looks spontaneous to the guests, but is carefully scripted.
[27:20] Set up procurement strategies based on what has worked in the past.
[28:15] How to build a buzz around your event.
[30:02] Placing phone calls to guests can be very effective.
[30:40] Keep people in the loop as to what is going on with your planning
[31:48] Share behind the scenes moments - People LOVE this!
[33:54] Involve the volunteers in the shout-outs

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GroupFinity
Posted in PodcastTagged annual event, auction, community, donation, donor, events, fundraising, gala, group, leader, mission-driven organization, nonprofit, organization, sponsors, volunteer organization
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